Estimate a secure enterprise copilot for Microsoft 365 and business processes, distinct from chatbots and autonomous agents.
In brief
The investment range for an AI copilot is EUR 7,497 – 300,493 excl. VAT. Rollout, Microsoft 365 and governance sit inside that span.
The calculation follows six visible stages. All figures remain planning values until scope and assumptions have been reviewed.
1. Capture inputs
The calculator records the visible project, volume, complexity and operating parameters selected on this page.
2. Add fixed components
Fixed base modules and selected add-ons are added without mixing them with recurring charges.
3. Apply multipliers
Quantity, complexity and scope factors multiply only the cost components identified for them in the calculator model.
4. Create the range
The calculator applies its documented lower and upper uncertainty factors to the base result; ROI views keep investment and savings visible separately.
5. Round and calibrate
Monetary result fields are rounded to the nearest whole euro. Public project-cost components are calibrated with the centrally maintained display factor.
6. Classify the result
The result is shown as non-binding guidance. A binding quote requires scope, data, integrations, risks and acceptance criteria to be reviewed.
Efficiency or discount factor: A central display factor of 0.7 is applied to public project-cost components to keep all calculators aligned with the currently reviewed pricing basis. It is not a customer-specific discount; customer-entered wages, revenues and existing operating costs are not reduced.
Why this is not a binding quote: The calculator cannot verify complete requirements, third-party dependencies, data quality, legal constraints or acceptance criteria.
Concrete project profiles with assumptions and indicative budgets—useful for internal alignment alongside the calculator.
Software leasing spreads this investment range over 72 months. Terms are on the software financing page.
Calculator overall range
EUR 7,497 – 300,493 excl. VAT
The overall range is derived from the valid parameters of the relevant cost calculator.
Typical duration
6–24 weeks including evaluation and adoption
Main risk drivers
Non-binding indication
This result is only a non-binding indication based on typical assumptions. Effort and price must be calculated individually for your project.
FAQ
The calculator combines rollout size, process complexity, integration and governance.
A focused Microsoft 365 pilot costs less than a company-wide copilot with business-system access and regulated approvals.
Strong candidates are recurring knowledge and drafting tasks with clear human accountability, such as proposal preparation, research, summaries or guided case work.
Success is measured per role and workflow, not merely by chat volume.
Teams, SharePoint, Outlook and Microsoft Graph are often connected to approved knowledge sources.
Source permissions must be preserved so the copilot cannot expose information across role boundaries.
A copilot assists a named user inside a work process and leaves decisions with that person.
A chatbot mainly answers conversations, while an autonomous agent executes multi-step actions and needs a different control model.
Real role tasks must test answer quality, while workshops establish safe usage and suitable prompting patterns.
Without both, a technically working copilot may remain unused or produce subtle errors at scale.
We define roles, sources, logging, approvals and human oversight before rollout.
Delivery is Made in Germany by our team in Leer, East Frisia.
| Model | When it fits | Budget & flexibility | Typical risks |
|---|---|---|---|
| Fixed price (fixed scope) | Clearly defined scope, stable requirements, repeatable delivery. | Predictable total cost; little room for change without a change order. | Scope creep leads to change orders or quality trade-offs. |
| Time & Material | Discovery, legacy, evolving requirements, or close collaboration. | Maximum flexibility; budget transparent via hourly or daily rates. | Without prioritisation, effort can grow—backlog and reviews matter. |
| Retainer / maintenance package | Ongoing operations, updates, small features, and support. | Agreed capacity per month; predictable follow-on cost. | Large changes may still need a separate estimate. |
| Hybrid (milestone + T&M) | MVP or phased releases with clear go-lives, then iterate. | Core delivery fixed price; extensions on a time-and-materials basis. | Define contractually what is in scope vs. extra work. |
Calculators on this page provide indicative ranges; we choose the right model with you based on risk, scope, and planning horizon.
The ranges shown are indicative. For a binding quote we discuss scope, priorities and funding options in a free intro call. Many digitalization projects qualify for grants – try our funding calculator.
Browse all cost calculators, explore services and typical solutions. Questions about AI copilot? Contact us.
After using the AI copilot calculator, validate assumptions in a short intro call.
Browse all cost calculators in the costs overview.
What does a production, role-based enterprise copilot cost?
Interactive estimate based on your inputs.
Non-binding project range from the software cost calculator: EUR 10,332 – 372,623 excl. VAT.
Methodology: The estimates are based on historical project data, complexity drivers and standard implementation assumptions. Results are a non-binding indication only; effort and price must be calculated individually.
If you are still deciding
If you are ready to implement
Four checks: tools, permissions, handover and review. No second price next to the short answer.
1. Limit the tools
Each system the agent may read or write is its own connection. Unlimited access is not an assumption.
2. Permissions per role
The agent acts with one role's rights, not an administrator login for everything.
3. Define handover
Cases that need approval or are uncertain go to a person. That share stays in the scope.
4. Plan the review
Logs, cost per run and a sample of results belong to operations, not only to the first connection.
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