Cost Calculators for Software Projects: Free and Without Obligation
Use our Software Cost Calculator for quick Project Estimation – free and without obligation. Choose the right calculator for your requirements.
Cost Calculators for Software Projects
Our calculators give you a first cost idea in minutes. Choose your project type, answer a few questions, and get a range. For complex projects, start with our discovery workshop cost calculator. For a fixed quote, contact us – no obligation.
Ranges use Groenewold IT project data; industry framing: Bitkom (2025).
Funding Calculator
Check which funding programs are available for your IT or digitalization project.
up to 50% subsidy
App Development
iOS, Android or cross-platform – calculate the costs for your mobile app.
from €10,000
Web Development
Website, web app, e-commerce or SaaS – estimate your web project.
from €6,000
Automation & RPA
Automate processes, optimize workflows – calculate ROI.
from €5,000
AI & Machine Learning
AI integration, chatbots, data analysis – estimate your investment.
from €15,000
AI Knowledge Base
Internal knowledge management with RAG and LLM – calculate costs.
from €8,000
Online Shop
E-commerce solution with Shopify, WooCommerce or custom – get pricing.
from €8,000
Interfaces & APIs
REST, GraphQL, integrations – estimate API development costs.
from €3,000
Software Maintenance
Ongoing maintenance, support and updates – plan monthly costs.
from €500/month
Odoo ERP/CRM
Odoo implementation, customization and training – calculate your investment.
from €10,000
Delphi Development
Delphi applications, migration and modernization – get cost estimates.
from €8,000
Software Rescue
Rescue legacy code, fix bugs, create documentation – estimate effort.
from €5,000
Legacy Modernization
Modernize old systems, restructure architecture – plan your investment.
from €15,000
AI Phone Bots
Voice AI and IVR – estimate costs for intelligent phone automation.
from €20,000
IT Consulting
Rates and project models – what to expect from IT consulting.
hourly & fixed price
IT Security
Audits, penetration tests and secure development – estimate effort.
from €3,000
System Integration
ERP, CRM, APIs and middleware – integration cost estimates.
from €5,000
Technical Debt
Reducing tech debt – refactoring and modernization costs.
project-based
Time Tracking
Custom and standard time tracking solutions – development and licensing.
from €8,000
Security Audit
Estimate pentest and audit costs with compliance and hardening scope.
from €2,500
Cloud Migration
Compare one-off migration and ongoing cloud operating costs.
from €15,000
MVP Calculator
Plan MVP budget and timeline by scope, design and integrations.
from €12,000
Data Migration
Estimate migration effort by data quality, volume and cutover setup.
from €8,500
QA & Testing
Budget quality assurance and test automation based on release cadence.
from €6,000
DevOps & CI/CD
Calculate pipeline setup costs and release-time savings.
from €12,000
Performance Optimization
Estimate effort to reduce latency and stabilize your platform.
from €9,000
API Integration Chaos
Stabilize fragmented integrations and reduce incidents.
from €11,000
Helpdesk & Ticket System
Compare build-vs-buy support platform costs over 3 years.
from €10,000
Discovery Workshop
Estimate scope, roadmap and requirement clarity workshops.
from €3,000
ERP Implementation
Estimate ERP rollout, migration and enablement costs.
from €15,000
Replatforming
Calculate platform migration costs from legacy to modern architecture.
from €18,000
Mobile App Maintenance
Plan monthly app maintenance and release operations.
from €600/month
GDPR Compliance
Estimate privacy implementation and compliance effort.
from €5,000
Observability & Monitoring
Estimate telemetry, alerting and monitoring setup costs.
from €7,000
White-Label Platform
Estimate multi-tenant white-label platform investment.
from €20,000
AI Agent Integration
Estimate AI agent integration from pilot to production.
from €12,000
ROI Calculator: When Does Your Investment Pay Off?
Beyond project costs, the key question is: When does the investment break even? Our ROI calculators compare total costs over 5 years. They show you the break-even point at a glance.
Custom vs. Standard
License costs vs. development
Automation vs. Manual
Personnel costs vs. automation
Modernization vs. Status Quo
Legacy maintenance vs. restart
AI vs. Manual Processes
Manual work vs. AI solution
API vs. Manual Data Entry
Manual work vs. integration
Maintenance vs. Downtime Costs
Proactive vs. reactive
Own Shop vs. Marketplace
Commission vs. own platform
ERP vs. Isolated Solutions
Many tools vs. one system
How Do Our Cost Calculators Work?
Select Requirements
Choose the desired features, technologies and the scope of your project.
Get Cost Estimate
The calculator instantly shows you a realistic price range for your project.
Request Without Obligation
If interested, contact us for a detailed quote – free of charge.
Indexable sample calculations
Realistic static scenarios with assumptions and budget ranges for internal planning and stakeholder alignment.
Still unsure? Talk to us.
Our cost calculators give you an initial orientation. For a precise quote, we're happy to discuss your project personally – without obligation and free of charge.
Transparently Calculate Software Development Costs
Software project costs are hard to estimate. Many factors play a role: complexity, scope, technology, and integrations. Our interactive cost calculators give you a first realistic estimate – no hidden costs, no surprises, and no obligation.
As a software agency from Germany with over 25 years of experience, we know how important cost transparency is. Many companies hesitate to take the first step because they cannot assess the financial impact. Our calculators provide clarity. They are based on real projects and current market prices.
What Factors Influence Software Costs?
Every project is unique. The main cost drivers are:
- Scope and complexity: A simple landing page costs less than a full ERP system. More features and business logic mean higher effort.
- Design: Standard templates cost less than custom UI/UX. For a strong brand, custom design is often worth it.
- Technology: Your choice of language, framework and infrastructure affects both build and running costs.
- Integrations: Links to ERP, CRM, payment or APIs add effort but are often essential.
- Quality: Higher security, performance and test coverage mean more effort but pay off long term.
Why Are Our Cost Calculators Accurate?
Our calculators are based on over two decades of project experience. We have delivered hundreds of projects – from simple websites to complex enterprise apps. That experience feeds directly into our models. The typical difference between calculator result and final quote is about 20–30%. It depends on how detailed your requirements are when we talk.
Who Are the Cost Calculators For?
They are for decision-makers in mid-sized companies, startups and enterprises who need a first budget idea. Whether you want to develop a mobile app, plan a web application, integrate AI or modernise legacy systems, our calculators give you a clear starting point.
One-Time vs. Ongoing Costs
When you budget, separate one-time development costs from ongoing costs. One-time covers conception, design, development, testing and go-live. After launch you have hosting, domain, SSL, maintenance and updates, and possibly licences. Our calculators include both so you can estimate total cost of ownership (TCO).
Next Step: From Calculator to Quote
After using a calculator you get an initial price range. For a binding quote we offer a free initial consultation. We discuss your requirements, answer questions and find the best solution. The consultation is free and without obligation.
Start with one of our calculators to get clarity on your next software project. If you have questions, we are happy to help – as an experienced software agency from Germany with locations in Leer (East Frisia), Hanover, Hamburg and Berlin.
Frequently Asked Questions
Software Cost Calculators
Accuracy & Next Steps
How accurate are the cost calculators?
They give a first orientation based on typical project sizes. For a precise quote we need a short briefing; we then provide a transparent estimate.
What is included in the estimates?
Development, testing, project management and documentation. Hosting, licences and ongoing support are quoted separately if required.
Can we get funding for our project?
Often yes. We have a funding calculator and can advise on grants for digitalisation and R&D; we support applications where it makes sense.
Do you offer fixed-price projects?
Yes, for well-defined scope. For evolving requirements we work in phases with transparent pricing per phase.