Plan your digitalisation budget: select initiatives, set period and buffer – the planner delivers total budget and annual rate based on real project values.
Software budget planner
The Budget Planner cost calculator provides an immediate, non-binding cost range without requiring an email address or registration. It combines your project inputs with documented calculation rules and experience from more than 250 software projects.
Use the calculator right below for an instant first estimate – no sign-up and no fixed-price commitment. We align scope, risks, and assumptions in a conversation before a binding quote.
The calculation follows six visible stages. All figures remain planning values until scope and assumptions have been reviewed.
1. Capture inputs
The calculator records the visible project, volume, complexity and operating parameters selected on this page.
2. Add fixed components
Fixed base modules and selected add-ons are added without mixing them with recurring charges.
3. Apply multipliers
Quantity, complexity and scope factors multiply only the cost components identified for them in the calculator model.
4. Create the range
The calculator applies its documented lower and upper uncertainty factors to the base result; ROI views keep investment and savings visible separately.
5. Round and calibrate
Monetary result fields are rounded to the nearest whole euro. Public project-cost components are calibrated with the centrally maintained display factor.
6. Classify the result
The result is shown as non-binding guidance. A binding quote requires scope, data, integrations, risks and acceptance criteria to be reviewed.
Efficiency or discount factor: A central display factor of 0.7 is applied to public project-cost components to keep all calculators aligned with the currently reviewed pricing basis. It is not a customer-specific discount; customer-entered wages, revenues and existing operating costs are not reduced.
Why this is not a binding quote: The calculator cannot verify complete requirements, third-party dependencies, data quality, legal constraints or acceptance criteria.
Costs for Budget Planner depend on scope, risk, and quality expectations. The calculator provides an initial range.
We quote transparently with dedicated contacts from East Frisia.
Concrete project profiles with assumptions and indicative budgets—useful for internal alignment alongside the calculator.
FAQ
Record all planned digitalisation initiatives with typical project values, spread them over a 12–36 month period and include a buffer.
The planner uses experience values from our cost calculators – from website relaunch and apps to ERP – and delivers the total budget plus annual rate.
For well-specified initiatives, a 15% buffer (“realistic”) is sufficient.
With many unknowns – legacy systems, unclear interfaces, new technologies – 30% (“conservative”) is appropriate. Planning without any buffer almost always leads to change requests or cancelled project parts.
Proven prioritisation: first projects with fast, measurable benefits (automation, time tracking), then foundation initiatives that others build on (ERP, interfaces), finally expansion topics (portals, AI).
Early savings then partially finance the later projects.
Discuss your budget planning
We prioritise your initiatives, check funding options and create a solid roadmap.
The values configured in the budget planner: website relaunch EUR 21,168, mobile app EUR 28,420, ERP/CRM implementation EUR 25,200, and AI project EUR 16,016 – excl.
VAT. For detailed planning, we recommend the respective specialised calculator.
Yes – depending on initiative and federal state, digitalisation grants and the research allowance come into question.
Eligible projects should be identified early because applications must be submitted before the project starts. In the budget consultation, we check suitable programmes for your initiatives.
The planner provides orientation for annual and mid-term planning, not a quotation.
Binding figures are produced per initiative after a requirements analysis – with us transparently after a requirements analysis, with a fixed-price option for clearly scoped projects.
| Model | When it fits | Budget & flexibility | Typical risks |
|---|---|---|---|
| Fixed price (fixed scope) | Clearly defined scope, stable requirements, repeatable delivery. | Predictable total cost; little room for change without a change order. | Scope creep leads to change orders or quality trade-offs. |
| Time & Material | Discovery, legacy, evolving requirements, or close collaboration. | Maximum flexibility; budget transparent via hourly or daily rates. | Without prioritisation, effort can grow—backlog and reviews matter. |
| Retainer / maintenance package | Ongoing operations, updates, small features, and support. | Agreed capacity per month; predictable follow-on cost. | Large changes may still need a separate estimate. |
| Hybrid (milestone + T&M) | MVP or phased releases with clear go-lives, then iterate. | Core delivery fixed price; extensions on a time-and-materials basis. | Define contractually what is in scope vs. extra work. |
Calculators on this page provide indicative ranges; we choose the right model with you based on risk, scope, and planning horizon.
The ranges shown are indicative. For a binding quote we discuss scope, priorities and funding options in a free intro call. Many digitalization projects qualify for grants – try our funding calculator.
Browse all cost calculators, explore services and typical solutions. Questions about Budget Planner? Contact us.
After using the Budget Planner calculator, validate assumptions in a short intro call.
Browse all cost calculators in the costs overview.
What budget do your digitalisation initiatives need?
Interactive estimate based on your inputs.
Non-binding project range from the software cost calculator: EUR 10,332 – 372,623 excl. VAT.
Methodology: The estimates are based on historical project data, complexity drivers and standard implementation assumptions. Results are a non-binding indication only; effort and price must be calculated individually.
If you are still deciding
If you are ready to implement
Calculator overall range
EUR 2,800–70,000 excl. VAT, depending on preparation depth
The overall range is derived from the valid parameters of the relevant cost calculator.
Typical duration
2–12 weeks
Main risk drivers
Non-binding indication
This result is only a non-binding indication based on typical assumptions. Effort and price must be calculated individually for your project.
A transparent four-step process for validating the Software Budget Planner indication with concrete requirements.
1. Confirm scope and target outcome
We clarify the business outcome, user groups, and boundaries relevant to Software Budget Planner.
2. Review data, interfaces, and risks
We validate integrations, data quality, security, compliance, and operational dependencies.
3. Check the calculator assumptions
We compare the selected parameters with the real system landscape and document deviations.
4. Prepare the precise quote
You receive a scoped proposal with milestones, exclusions, price model, and next decision point.
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