Calculate implementation for classification, data extraction and controlled review of incoming documents, independently of a DMS.
In brief
The investment frame is EUR 7,497 – 280,770 excl. VAT. Document variety and validation depth change the scope inside this frame.
The calculation follows six visible stages. All figures remain planning values until scope and assumptions have been reviewed.
1. Capture inputs
The calculator records the visible project, volume, complexity and operating parameters selected on this page.
2. Add fixed components
Fixed base modules and selected add-ons are added without mixing them with recurring charges.
3. Apply multipliers
Quantity, complexity and scope factors multiply only the cost components identified for them in the calculator model.
4. Create the range
The calculator applies its documented lower and upper uncertainty factors to the base result; ROI views keep investment and savings visible separately.
5. Round and calibrate
Monetary result fields are rounded to the nearest whole euro. Public project-cost components are calibrated with the centrally maintained display factor.
6. Classify the result
The result is shown as non-binding guidance. A binding quote requires scope, data, integrations, risks and acceptance criteria to be reviewed.
Efficiency or discount factor: A central display factor of 0.7 is applied to public project-cost components to keep all calculators aligned with the currently reviewed pricing basis. It is not a customer-specific discount; customer-entered wages, revenues and existing operating costs are not reduced.
Why this is not a binding quote: The calculator cannot verify complete requirements, third-party dependencies, data quality, legal constraints or acceptance criteria.
Concrete project profiles with assumptions and indicative budgets—useful for internal alignment alongside the calculator.
The upfront cost can be spread over 72 months. Terms are on the software financing page.
Calculator overall range
EUR 7,497 – 280,770 excl. VAT
The overall range is derived from the valid parameters of the relevant cost calculator.
Typical duration
6–20 weeks including pilot and quality measurement
Main risk drivers
Non-binding indication
This result is only a non-binding indication based on typical assumptions. Effort and price must be calculated individually for your project.
Or call us:+49 491 960 999 00
FAQ
Budget depends on monthly volume, document variability, extraction depth and validation.
The calculator prices implementation; usage-based cloud or model fees are assessed separately for the chosen platform.
Standard invoices, delivery notes, purchase orders and forms usually reach stable results quickly.
Variable layouts, tables, poor scans or handwriting require more training examples, extraction rules and review effort.
Full-text OCR recognizes characters, while structured extraction must assign business meaning, read line items and normalize formats.
That requires document classes, validation rules and representative test documents.
Confidence scores and business rules route uncertain fields to human review.
Critical documents can use four-eyes approval rather than passing ambiguous values automatically into ERP or accounting.
No.
OCR extracts, classifies and validates incoming documents. A document management system stores, versions, searches and archives content throughout its lifecycle.
We assess real sample documents, define target fields and measure recognition quality in a limited pilot.
Delivery is Made in Germany by our team in Leer, East Frisia.
| Model | When it fits | Budget & flexibility | Typical risks |
|---|---|---|---|
| Fixed price (fixed scope) | Clearly defined scope, stable requirements, repeatable delivery. | Predictable total cost; little room for change without a change order. | Scope creep leads to change orders or quality trade-offs. |
| Time & Material | Discovery, legacy, evolving requirements, or close collaboration. | Maximum flexibility; budget transparent via hourly or daily rates. | Without prioritisation, effort can grow—backlog and reviews matter. |
| Retainer / maintenance package | Ongoing operations, updates, small features, and support. | Agreed capacity per month; predictable follow-on cost. | Large changes may still need a separate estimate. |
| Hybrid (milestone + T&M) | MVP or phased releases with clear go-lives, then iterate. | Core delivery fixed price; extensions on a time-and-materials basis. | Define contractually what is in scope vs. extra work. |
Calculators on this page provide indicative ranges; we choose the right model with you based on risk, scope, and planning horizon.
The ranges shown are indicative. For a binding quote we discuss scope, priorities and funding options in a free intro call. Many digitalization projects qualify for grants – try our funding calculator.
Browse all cost calculators, explore services and typical solutions. Questions about OCR document processing? Contact us.
After using the OCR document processing calculator, validate assumptions in a short intro call.
Browse all cost calculators in the costs overview.
What will extraction and validation of your incoming documents cost?
Interactive estimate based on your inputs.
Non-binding project range from the software cost calculator: EUR 10,332 – 372,623 excl. VAT.
Methodology: The estimates are based on historical project data, complexity drivers and standard implementation assumptions. Results are a non-binding indication only; effort and price must be calculated individually.
If you are still deciding
If you are ready to implement
A transparent four-step process for validating the OCR Document Processing indication with concrete requirements.
1. Confirm scope and target outcome
We clarify the business outcome, user groups, and boundaries relevant to OCR Document Processing.
2. Review data, interfaces, and risks
We validate integrations, data quality, security, compliance, and operational dependencies.
3. Check the calculator assumptions
We compare the selected parameters with the real system landscape and document deviations.
4. Prepare the precise quote
You receive a scoped proposal with milestones, exclusions, price model, and next decision point.
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