Weigh manual recording and transfer time against the investment – and see after how many months your digital time tracking pays for itself.
Time tracking ROI calculator
The Time Tracking ROI calculator provides an immediate, non-binding economic estimate without requiring an email address or registration. It separates investment and recurring effects and uses documented assumptions derived from more than 250 software projects.
Use the calculator right below for an instant first estimate – no sign-up and no fixed-price commitment. We align scope, risks, and assumptions in a conversation before a binding quote.
The calculation follows six visible stages. All figures remain planning values until scope and assumptions have been reviewed.
1. Capture inputs
The calculator records the visible project, volume, complexity and operating parameters selected on this page.
2. Add fixed components
One-off investment and recurring operating components are added separately.
3. Apply multipliers
Volumes, time values and rates are multiplied where the model converts effort or incidents into monetary effects.
4. Create the range
The calculator applies its documented lower and upper uncertainty factors to the base result; ROI views keep investment and savings visible separately.
5. Round and calibrate
Monetary result fields are rounded to the nearest whole euro. Public project-cost components are calibrated with the centrally maintained display factor.
6. Classify the result
The result is shown as non-binding guidance. A binding quote requires scope, data, integrations, risks and acceptance criteria to be reviewed.
Efficiency or discount factor: A central display factor of 0.7 is applied to public project-cost components to keep all calculators aligned with the currently reviewed pricing basis. It is not a customer-specific discount; customer-entered wages, revenues and existing operating costs are not reduced.
Why this is not a binding quote: The calculator cannot verify complete requirements, third-party dependencies, data quality, legal constraints or acceptance criteria.
Costs for Time Tracking ROI depend on scope, risk, and quality expectations. The calculator provides an initial range.
We quote transparently with dedicated contacts from East Frisia.
Concrete project profiles with assumptions and indicative budgets—useful for internal alignment alongside the calculator.
FAQ
The calculator compares the investment with the saved recording and transfer time: depending on your current process (paper, Excel, partially digital), 30–60% of the effort for timesheets, follow-up questions and transfer to payroll disappears.
The result is the break-even in months.
Typically 10–30 minutes per person per day: filling in timesheets, reconstructing project hours, clarifying queries.
Add the administrative effort of checking sheets and transferring them to payroll or project systems. With 50 employees, this adds up to several thousand euros per month.
Digital time tracking is one of the fastest IT investments: in our projects, break-even usually lands between 2 and 8 months.
The reason is the daily effect – every recorded hour flows through without paper, duplicate entry or transfer errors.
Calculate your time tracking ROI
We analyse your recording processes and produce a solid ROI assessment including a solution recommendation.
Typical project values for custom time tracking with app, web interface and reports: from around EUR 9,000 for small teams up to EUR 24,000 and more with terminals, project hours and payroll interface – excl.
VAT, with no recurring per-employee licence fees.
Conservatively excluded: fewer incorrect bookings and disputes, ECJ-compliant documentation of working hours, faster payroll at month-end and more honest project costing because hours land where they are incurred.
Standard tools start quickly for simple requirements but cost per user permanently and often only cover special cases (construction sites, supplement models, project hours) with workarounds.
Custom development pays off when processes are specific or the solution needs tight ERP and payroll integration.
| Model | When it fits | Budget & flexibility | Typical risks |
|---|---|---|---|
| Fixed price (fixed scope) | Clearly defined scope, stable requirements, repeatable delivery. | Predictable total cost; little room for change without a change order. | Scope creep leads to change orders or quality trade-offs. |
| Time & Material | Discovery, legacy, evolving requirements, or close collaboration. | Maximum flexibility; budget transparent via hourly or daily rates. | Without prioritisation, effort can grow—backlog and reviews matter. |
| Retainer / maintenance package | Ongoing operations, updates, small features, and support. | Agreed capacity per month; predictable follow-on cost. | Large changes may still need a separate estimate. |
| Hybrid (milestone + T&M) | MVP or phased releases with clear go-lives, then iterate. | Core delivery fixed price; extensions on a time-and-materials basis. | Define contractually what is in scope vs. extra work. |
Calculators on this page provide indicative ranges; we choose the right model with you based on risk, scope, and planning horizon.
The ranges shown are indicative. For a binding quote we discuss scope, priorities and funding options in a free intro call. Many digitalization projects qualify for grants – try our funding calculator.
Browse all cost calculators, explore services and typical solutions. Questions about Roi Time Tracking? Contact us.
After using the Roi Time Tracking calculator, validate assumptions in a short intro call.
Browse all cost calculators in the costs overview.
When does your time tracking pay for itself?
Interactive estimate based on your inputs.
Non-binding project range from the software cost calculator: EUR 10,332 – 372,623 excl. VAT.
Methodology: The estimates are based on historical project data, complexity drivers and standard implementation assumptions. Results are a non-binding indication only; effort and price must be calculated individually.
If you are still deciding
If you are ready to implement
Calculator overall range
EUR 5,600–84,000 excl. VAT, depending on SLA and system criticality
The overall range is derived from the valid parameters of the relevant cost calculator.
Typical duration
2–16 weeks to establish the operating model
Main risk drivers
Non-binding indication
This result is only a non-binding indication based on typical assumptions. Effort and price must be calculated individually for your project.
A transparent four-step process for validating the Time Tracking ROI indication with concrete requirements.
1. Confirm scope and target outcome
We clarify the business outcome, user groups, and boundaries relevant to Time Tracking ROI.
2. Review data, interfaces, and risks
We validate integrations, data quality, security, compliance, and operational dependencies.
3. Check the calculator assumptions
We compare the selected parameters with the real system landscape and document deviations.
4. Prepare the precise quote
You receive a scoped proposal with milestones, exclusions, price model, and next decision point.
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