Time tracking ROI: is digital working time recording worth it?
Weigh manual recording and transfer time against the investment – and see after how many months your digital time tracking pays for itself.
Time tracking ROI calculator
Costs for Time Tracking ROI depend on scope, risk, and quality expectations. The calculator provides an initial range.
Sizing costs for Time Tracking ROI
- Binding quotes follow a short scope alignment
- Include operations, maintenance, and potential grants
- Many mid-market digitalization projects may qualify for funding
Transparent quoting
- Milestones and documented assumptions
- Clear exclusions in the quote
- Consulting and development delivered from Germany
We quote transparently with dedicated contacts from East Frisia.
Sample calculations & scenarios
Concrete project profiles with assumptions and indicative budgets—useful for internal alignment before the calculator.
Use the calculator right below for an instant first estimate – no sign-up and no fixed-price commitment. We align scope, risks, and assumptions in a conversation before a binding quote.
ROI calculator
FAQ
Time tracking ROI
Understanding ROI
How is the ROI of digital time tracking calculated?
The calculator compares the investment with the saved recording and transfer time: depending on your current process (paper, Excel, partially digital), 30–60% of the effort for timesheets, follow-up questions and transfer to payroll disappears. The result is the break-even in months.
How much time does manual time tracking really cost?
Typically 10–30 minutes per person per day: filling in timesheets, reconstructing project hours, clarifying queries. Add the administrative effort of checking sheets and transferring them to payroll or project systems. With 50 employees, this adds up to several thousand euros per month.
After how long does time tracking pay for itself?
Digital time tracking is one of the fastest IT investments: in our projects, break-even usually lands between 2 and 8 months. The reason is the daily effect – every recorded hour flows through without paper, duplicate entry or transfer errors.
Calculate your time tracking ROI
We analyse your recording processes and produce a solid ROI assessment including a solution recommendation.
Investment & benefits
What investment does the calculator assume?
Typical project values for custom time tracking with app, web interface and reports: from around EUR 9,000 for small teams up to EUR 24,000 and more with terminals, project hours and payroll interface – excl. VAT, with no recurring per-employee licence fees.
Which benefits are not included?
Conservatively excluded: fewer incorrect bookings and disputes, ECJ-compliant documentation of working hours, faster payroll at month-end and more honest project costing because hours land where they are incurred.
Buy time tracking software or have it custom developed?
Standard tools start quickly for simple requirements but cost per user permanently and often only cover special cases (construction sites, supplement models, project hours) with workarounds. Custom development pays off when processes are specific or the solution needs tight ERP and payroll integration.
Typical pricing models (overview)
| Model | When it fits | Budget & flexibility | Typical risks |
|---|---|---|---|
| Fixed price (fixed scope) | Clearly defined scope, stable requirements, repeatable delivery. | Predictable total cost; little room for change without a change order. | Scope creep leads to change orders or quality trade-offs. |
| Time & Material | Discovery, legacy, evolving requirements, or close collaboration. | Maximum flexibility; budget transparent via hourly or daily rates. | Without prioritisation, effort can grow—backlog and reviews matter. |
| Retainer / maintenance package | Ongoing operations, updates, small features, and support. | Agreed capacity per month; predictable follow-on cost. | Large changes may still need a separate estimate. |
| Hybrid (milestone + T&M) | MVP or phased releases with clear go-lives, then iterate. | Core delivery fixed price; extensions on a time-and-materials basis. | Define contractually what is in scope vs. extra work. |
Calculators on this page provide indicative ranges; we choose the right model with you based on risk, scope, and planning horizon.
Costs & next steps
The ranges shown are indicative. For a binding quote we discuss scope, priorities and funding options in a free intro call. Many digitalization projects qualify for grants – try our funding calculator.
Browse all cost calculators, explore services and typical solutions. Questions about Roi Time Tracking? Contact us.
After using the Roi Time Tracking calculator, validate assumptions in a short intro call.
What we align in the call
- Scope, risks, and funding options
- Milestones and documented exclusions
- Transparent quote without hidden line items
Costs for Roi Time Tracking in context
- Scope, risk, and quality expectations drive the range
- Include operations, maintenance, and grants
- Dedicated contacts and short paths from East Frisia
Browse all cost calculators in the costs overview.