Estimate the budget for your employee app – from news and push notifications to forms, shift plans and HR integration.
In brief
The investment frame is EUR 10,710 – 115,160 excl. VAT. Headcount and HR integration change the scope inside this frame.
The calculation follows six visible stages. All figures remain planning values until scope and assumptions have been reviewed.
1. Capture inputs
The calculator records the visible project, volume, complexity and operating parameters selected on this page.
2. Add fixed components
Fixed base modules and selected add-ons are added without mixing them with recurring charges.
3. Apply multipliers
Quantity, complexity and scope factors multiply only the cost components identified for them in the calculator model.
4. Create the range
The calculator applies its documented lower and upper uncertainty factors to the base result; ROI views keep investment and savings visible separately.
5. Round and calibrate
Monetary result fields are rounded to the nearest whole euro. Public project-cost components are calibrated with the centrally maintained display factor.
6. Classify the result
The result is shown as non-binding guidance. A binding quote requires scope, data, integrations, risks and acceptance criteria to be reviewed.
Efficiency or discount factor: A central display factor of 0.7 is applied to public project-cost components to keep all calculators aligned with the currently reviewed pricing basis. It is not a customer-specific discount; customer-entered wages, revenues and existing operating costs are not reduced.
Why this is not a binding quote: The calculator cannot verify complete requirements, third-party dependencies, data quality, legal constraints or acceptance criteria.
Concrete project profiles with assumptions and indicative budgets—useful for internal alignment alongside the calculator.
The upfront cost can be spread over 72 months. Terms are on the software financing page.
FAQ
The employee app cost calculator gives EUR 10,710 – 115,160 excl.
VAT as its non-binding overall range. Headcount, intranet features, forms, HR connectivity and other integrations determine the concrete result.
Production, logistics and service staff often have no company e-mail and cannot reach the intranet.
An app on a private or company smartphone is frequently the first direct communication channel to these teams – with measurably higher reach than notice boards or cascade communication.
SaaS licences run continuously per employee.
The custom app stays inside the investment frame on this page. Shift plans and internal systems change the scope, not a second price list.
Discuss your employee app
We clarify target groups, content and integrations and propose the right app scope.
The base is a news feed, push notifications and a people directory.
Depending on needs: documents and instructions, digital forms (leave requests, sick notes), shift plans, canteen menus and chat – the calculator prices these building blocks individually.
Via directory integration (Azure AD/Entra, LDAP) employees sign in with existing credentials; joiners and leavers sync automatically.
HR integration goes further and takes over organisational structure, roles and e.g. shift data – increasing integration effort by around 45%.
Employee apps process employee data – early alignment with works council and data protection officer belongs in the project plan.
Key points: voluntary use on private devices, clear separation of mandatory and convenience features, and hosting in Germany.
| Model | When it fits | Budget & flexibility | Typical risks |
|---|---|---|---|
| Fixed price (fixed scope) | Clearly defined scope, stable requirements, repeatable delivery. | Predictable total cost; little room for change without a change order. | Scope creep leads to change orders or quality trade-offs. |
| Time & Material | Discovery, legacy, evolving requirements, or close collaboration. | Maximum flexibility; budget transparent via hourly or daily rates. | Without prioritisation, effort can grow—backlog and reviews matter. |
| Retainer / maintenance package | Ongoing operations, updates, small features, and support. | Agreed capacity per month; predictable follow-on cost. | Large changes may still need a separate estimate. |
| Hybrid (milestone + T&M) | MVP or phased releases with clear go-lives, then iterate. | Core delivery fixed price; extensions on a time-and-materials basis. | Define contractually what is in scope vs. extra work. |
Calculators on this page provide indicative ranges; we choose the right model with you based on risk, scope, and planning horizon.
The ranges shown are indicative. For a binding quote we discuss scope, priorities and funding options in a free intro call. Many digitalization projects qualify for grants – try our funding calculator.
Browse all cost calculators, explore services and typical solutions. Questions about employee app? Contact us.
After using the employee app calculator, validate assumptions in a short intro call.
Browse all cost calculators in the costs overview.
What does your internal app cost?
Interactive estimate based on your inputs.
Non-binding project range from the software cost calculator: EUR 10,332 – 372,623 excl. VAT.
Methodology: The estimates are based on historical project data, complexity drivers and standard implementation assumptions. Results are a non-binding indication only; effort and price must be calculated individually.
If you are still deciding
If you are ready to implement
Calculator overall range
EUR 16,800–196,000 excl. VAT, depending on product scope
The overall range is derived from the valid parameters of the relevant cost calculator.
Typical duration
2–12 months
Main risk drivers
Non-binding indication
This result is only a non-binding indication based on typical assumptions. Effort and price must be calculated individually for your project.
A transparent four-step process for validating the Employee App indication with concrete requirements.
1. Confirm scope and target outcome
We clarify the business outcome, user groups, and boundaries relevant to Employee App.
2. Review data, interfaces, and risks
We validate integrations, data quality, security, compliance, and operational dependencies.
3. Check the calculator assumptions
We compare the selected parameters with the real system landscape and document deviations.
4. Prepare the precise quote
You receive a scoped proposal with milestones, exclusions, price model, and next decision point.
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