Intranet costs: budget your digital workplace
Estimate the investment for your intranet – M365 extension or custom portal with news, workflows and enterprise search.
Intranet cost calculator
Costs for Intranet depend on scope, risk, and quality expectations. The calculator provides an initial range.
Sizing costs for Intranet
- Binding quotes follow a short scope alignment
- Include operations, maintenance, and potential grants
- Many mid-market digitalization projects may qualify for funding
Transparent quoting
- Milestones and documented assumptions
- Clear exclusions in the quote
- Consulting and development delivered from Germany
We quote transparently with dedicated contacts from East Frisia.
Sample calculations & scenarios
Concrete project profiles with assumptions and indicative budgets—useful for internal alignment before the calculator.
Use the calculator right below for an instant first estimate – no sign-up and no fixed-price commitment. We align scope, risks, and assumptions in a conversation before a binding quote.
Cost calculator
FAQ
Intranet & digital workplace costs
Intranet approach & budget
What does an intranet cost?
A Microsoft 365 extension with news, directory and documents starts at around EUR 15,000–30,000 excl. VAT. A custom portal or fully integrated digital workplace with workflows, enterprise search and mobile app typically runs EUR 40,000–120,000, depending on headcount and module depth.
M365 extension or custom portal?
If your organisation lives in Microsoft 365, extending SharePoint and Teams is usually the fastest path. A custom portal wins when workflows, branding or integrations go beyond what M365 handles gracefully – or when you want to avoid per-user licence growth.
Which intranet modules deliver value first?
Reliable people/skill search, a single news channel that replaces email blasts, and digital forms for the most frequent internal requests (leave, IT tickets, purchase requests). Everything else builds on that adoption.
Plan your digital workplace
We compare M365 extension vs. custom portal for your organisation – free initial consultation.
Rollout & adoption
How long does an intranet rollout take?
An M365-based rollout is feasible in 6–12 weeks. Custom portals with workflow automation and integrations typically take 3–6 months. Plan pilot groups and content migration into the timeline – both are frequently underestimated.
How do I keep the intranet alive after launch?
Assign content ownership per department, measure usage, and iterate on the top internal processes. An intranet without editorial responsibility decays within a year – governance is a budget item, not an afterthought.
Typical pricing models (overview)
| Model | When it fits | Budget & flexibility | Typical risks |
|---|---|---|---|
| Fixed price (fixed scope) | Clearly defined scope, stable requirements, repeatable delivery. | Predictable total cost; little room for change without a change order. | Scope creep leads to change orders or quality trade-offs. |
| Time & Material | Discovery, legacy, evolving requirements, or close collaboration. | Maximum flexibility; budget transparent via hourly or daily rates. | Without prioritisation, effort can grow—backlog and reviews matter. |
| Retainer / maintenance package | Ongoing operations, updates, small features, and support. | Agreed capacity per month; predictable follow-on cost. | Large changes may still need a separate estimate. |
| Hybrid (milestone + T&M) | MVP or phased releases with clear go-lives, then iterate. | Core delivery fixed price; extensions on a time-and-materials basis. | Define contractually what is in scope vs. extra work. |
Calculators on this page provide indicative ranges; we choose the right model with you based on risk, scope, and planning horizon.
Costs & next steps
The ranges shown are indicative. For a binding quote we discuss scope, priorities and funding options in a free intro call. Many digitalization projects qualify for grants – try our funding calculator.
Browse all cost calculators, explore services and typical solutions. Questions about Intranet? Contact us.
After using the Intranet calculator, validate assumptions in a short intro call.
What we align in the call
- Scope, risks, and funding options
- Milestones and documented exclusions
- Transparent quote without hidden line items
Costs for Intranet in context
- Scope, risk, and quality expectations drive the range
- Include operations, maintenance, and grants
- Dedicated contacts and short paths from East Frisia
Browse all cost calculators in the costs overview.