Bank Reconciliation & Statements with UiPath
Pure RPA automation with UiPath: the robot downloads bank statements from the portal daily, matches transactions to open items, and posts them in a desktop accounting system without an API. Ambiguous cases go to a clarification list. Delivered by Groenewold IT Solutions in Leer/East Frisia (Made in Germany).
Bank Reconciliation & Statements with UiPath
Automation
The Challenge
Daily download, manual matching
Every morning the accounting team downloaded statements from the bank portal and matched incoming payments to open invoices by hand. This was monotonous, time-consuming, and error-prone at high volume—cash-discount deadlines and dunning runs suffered from the delay.
Portal and accounting without an interface
The bank portal offered no automated export for this use case, and the desktop accounting system had no open API. A classic integration was therefore ruled out; the process had to run through the user interfaces.
Our Solution
RPA & accounting views
UiPath fetches the statement and posts
A UiPath robot logs into the bank portal, downloads the daily statement, and reads the transaction lines. Based on reference text, amount, and reference, it matches payments to open items and posts them in the desktop accounting system—entirely through the screen.
Clear matches automatic, the rest to the clarification list
Only unambiguous matches are posted automatically. Ambiguous or missing matches go to a clarification list with a notification to accounting instead of being posted incorrectly. Control stays with the specialists.
Secure and traceable
The run starts daily via the Orchestrator; credentials are held securely in the credential store, and every step is logged. Robust selectors and error notifications handle portal changes. Delivered by Groenewold IT Solutions in East Frisia.
Results
Faster reconciliation, less monotony
Most incoming payments are matched and posted automatically; accounting only handles genuine clarification cases. Open items are current sooner, improving dunning and liquidity overview.
Reference for RPA in financial accounting
The project shows how a recurring finance process can be automated with UiPath alone when portal and accounting offer no interface—with a clear split between automation and clarification cases.
Features
Feature overview
- Automatic login to the bank portal
- Download and parsing of the daily statement
- Rule-based matching to open items
- Posting in desktop accounting via the screen
- Clarification list for ambiguous or missing matches
- Daily runs via the Orchestrator
- Secure credentials and logging
- Delivery by Groenewold IT Solutions (Made in Germany)
Project Details
Project
Accounting team of a service companyCompleted
Design and operations (reference project)
Technologies
More References
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