Data Migration Between Legacy Systems with UiPath
Pure RPA migration with UiPath: between two desktop systems without an interface, master and transactional data are read from the UI, validated, mapped, and entered into the target system—traceably logged. Delivered by Groenewold IT Solutions in Leer/East Frisia (Made in Germany).
Data Migration Between Legacy Systems with UiPath
Automation
The Challenge
Two systems, no interface, no export option
Moving from an old line-of-business application to a new system, there was neither an API nor a usable export. Manually transferring thousands of records would have taken weeks and been error-prone—with high risk for the go-live.
Data quality and traceability
The migration had to be traceable: which record was transferred when, and did source and target values match? Deviations should be detected and documented rather than slipping unnoticed into the new system.
Our Solution
RPA & migration views
UiPath reads and writes via the UI
A UiPath robot reads the records through the legacy system's screens, validates them against defined rules, applies the field mapping, and enters them into the target system—also via the GUI. This makes migration possible even though neither system offers a technical interface.
Validation, mapping, and reconciliation
Required fields, formats, and value ranges are checked before writing. After each run the robot produces a reconciliation report comparing source and target; deviations go to a clarification list instead of the production system.
Controlled, repeatable process
The migration ran in several waves: first a small pilot set, then larger batches overnight via the Orchestrator. Every record was logged so reruns stayed safe and idempotent. Delivered by Groenewold IT Solutions in East Frisia.
Results
A fast move without weeks of typing
Instead of manual entry, the robot handled the bulk of records overnight. The go-live happened on schedule; deviations were documented and cleaned up before launch.
Reference for RPA data migration
The project shows how data migrations between systems without an interface can be handled with UiPath alone—with validation, mapping, and an audit-ready log.
Features
Feature overview
- Reading records via the legacy system's screen
- Validation of required fields, formats, and value ranges
- Field mapping between source and target system
- Entry into the target system via the GUI
- Source/target reconciliation reports and clarification list
- Scheduled, repeatable runs via the Orchestrator
- Per-record logging (idempotent)
- Delivery by Groenewold IT Solutions (Made in Germany)
Project Details
Project
Mid-sized manufacturing companyCompleted
Execution and acceptance (reference project)
Technologies
More References
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