Custom Booking System Development
Individual booking software for appointments, events, and resources – tailor-made for your requirements.
Custom Booking System Development
Custom Booking System Development
Why a Custom Booking System?
Standard booking tools like Calendly, Bookly, or SimplyBook quickly reach their limits: complex availability rules with dependencies, special pricing models depending on time of day or season, integration into existing systems like your CRM or your website. A custom booking system maps your processes exactly – from online appointment booking for service providers to ticketing for events with seat reservation.
We develop booking systems that seamlessly integrate into your website, your CRM, and your payment processing. Whether resource management for rentals, course booking for fitness studios, appointment scheduling for medical practices, or event management for organizers – we build the solution that fits you.
Unlike SaaS solutions, you don't pay monthly fees per booking or user. This pays off especially with high booking volumes: at 1,000 bookings per month and 0.50 EUR per booking, you save 6,000 EUR per year – money that can flow into your own solution.
Features of Your Booking System
Online Appointment Booking
Customers book 24/7 themselves – with real-time availability and calendar sync to Google, Outlook, or iCal.
Resource Management
Rooms, equipment, staff – manage everything centrally, automatically avoid conflicts, optimize utilization.
Payment Integration
Stripe, PayPal, Klarna, SEPA – direct payment on booking, deposit, or invoice after appointment.
Automatic Reminders
Email and SMS notifications reduce no-shows by up to 50% – individually configurable.
Reporting & Analytics
Utilization, revenue, cancellation rates, popular times – all KPIs for data-driven decisions.
Multi-Location & Languages
Multiple locations, time zones, and languages in one system – perfect for franchises or international teams.
Use Cases
Events & Conferences
Concerts, workshops, seminars, trade fairs, webinars, guided tours
Service Providers & Appointments
Doctors, hairdressers, consultants, coaches, therapists, photographers
Rentals & Resources
Rooms, vehicles, equipment, sports facilities, coworking spaces
Courses & Training
Fitness classes, language courses, professional development, yoga, swimming lessons
Our Approach
From the first idea to the finished system, we guide you through four clear phases.
Requirements Analysis
We analyze your booking processes, interfaces, and special requirements.
Concept & Design
UI/UX design, data model, and technical architecture are aligned together.
Development
Agile development in sprints with regular demos and feedback loops.
Go-Live & Support
Training, data migration, launch – and long-term support as needed.
Advantages of a Custom Solution
What Does a Booking System Cost?
Costs depend on the feature set. Here's an orientation for typical project sizes:
- Basic System: 8,000 – 20,000 EUR excl. VAT – Online booking, calendar, email confirmation
- With Payment Integration: 20,000 – 40,000 EUR excl. VAT – Plus Stripe/PayPal, cancellations, vouchers
- Enterprise: 40,000+ EUR excl. VAT – Multi-location, API, complex pricing logic, reporting
Cost Comparison: Custom Solution vs. SaaS
At 500 bookings/month and 1 EUR/booking, you pay 6,000 EUR/year for a SaaS tool. A custom solution for 25,000 EUR pays for itself in about 4 years – after that, you save permanently.
Custom system or SaaS subscription?
Ongoing license costs vs. one-time development: Calculate when custom software pays off.
Frequently Asked Questions
How long does development take?
A basic booking system is ready for use in 6-8 weeks. More complex solutions with payment integration and multi-location support require 3-4 months.
Can I migrate my existing system?
Yes, we transfer customer data, existing bookings, and appointments from your old system – whether Excel, Calendly, or another solution.
Which payment providers are supported?
We integrate Stripe, PayPal, Klarna, SEPA direct debit, Mollie, and other providers – depending on your requirements and target audience.
Discuss Your Booking System
Let's talk about your requirements – free and non-binding. In 30 minutes, we'll clarify scope, technology, and budget.