RAG combines LLMs with your documents – answers are based on your knowledge base, not just training data.

AI Knowledge Base and RAG System Cost Calculator

AI Knowledge Base Costs – How Much Does Intelligent Knowledge Management Cost?

Calculate the costs for your AI-powered knowledge base.

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AI Knowledge Base Pricing Overview

Costs depend on document volume, integrations, and hosting requirements.

Starter

€8,000 – 16,000 excl. VAT

Up to 500 documents
Basic RAG with GPT-4
Web interface
3–5 weeks development

What Is an AI Knowledge Base?

An AI knowledge base combines your company documents with modern Large Language Models(LLMs). Instead of searching through folders, employees ask questions in natural language and receive precise answers – with source references.

The technology behind it is called RAG (Retrieval Augmented Generation): The AI first searches for relevant text passages from your documents and then generates an answer based on these sources. This drastically reduces hallucinations.

Typical Use Cases

Internal knowledge management: Employees find processes, guidelines, and answers instantly
Customer support: Agents receive AI-powered answer suggestions
Sales support: Product knowledge, pricing, and availability at the push of a button
Compliance & legal: Intelligently search contracts, regulations, and guidelines
Onboarding: New employees get up to speed faster

Which Data Sources?

We can connect virtually any document source:

File Formats

PDF, Word, PowerPoint, Excel, HTML, Markdown, email, scanned documents (OCR)

Sources

SharePoint, Confluence, Google Drive, OneDrive, Notion, internal wikis, databases

Data Privacy and Security

Data privacy is critical in AI projects. We offer various hosting options:

EU cloud: Azure Germany, AWS Frankfurt – GDPR-compliant
Private cloud: Dedicated infrastructure for more control
On-premise: Everything in your data center – no external data flows

Permissions from source systems (SharePoint, AD) can be adopted – everyone only sees what they have access to.

Benefits of an AI Knowledge Base

Instant Answers

Ask questions in natural language instead of spending hours searching through documents.

Preserve Knowledge

Employee knowledge is stored and retained even after turnover.

Productivity

Employees find information in seconds instead of minutes or hours.

Everything About AI Knowledge Base Costs

Costs & Budget

How much does an AI knowledge base cost?

A basic system with a few hundred documents: €8,000–16,000 excl. VAT. Professional with multi-source: €16,000–32,000 excl. VAT. Enterprise with thousands of documents and on-premise: €32,000–60,000+ excl. VAT.

What are the ongoing costs?

LLM API costs (OpenAI, Azure): €100–1,000/month excl. VAT depending on usage. Vector database hosting: €50–250/month excl. VAT. Maintenance and content updates: €200–800/month excl. VAT.

How long does implementation take?

Basic: 3–5 weeks. Professional with multiple sources: 6–10 weeks. Enterprise with on-premise: 2–4+ months.

Calculate Knowledge Base Costs

Use our cost calculator for an initial estimate of your AI knowledge base.

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Technology & Features

What is RAG and why is it important?

RAG (Retrieval Augmented Generation) combines AI text generation with your knowledge base. The AI answers based on your documents – this reduces hallucinations and provides reliable answers with source references.

Which document formats are supported?

PDFs, Word, PowerPoint, Excel, HTML, Markdown, emails, and many more. Scanned documents can also be processed via OCR.

Which sources can be connected?

SharePoint, Confluence, Google Drive, OneDrive, Notion, internal wikis, databases – we integrate virtually all common document sources.

Discuss AI Knowledge Base

Let's talk about your requirements – we develop a tailored solution.

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Data Privacy & Security

How secure is the data?

We offer various hosting options: EU cloud (Azure Germany, AWS Frankfurt), private cloud, or on-premise. GDPR-compliant processing is standard. Permissions from source systems can be adopted.

More About AI Knowledge Bases

Implement AI Knowledge Base with Funding

AI-based knowledge bases are supported as innovation projects by many funding programs. Calculate your potential grants – free and without obligation.

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Make Your Knowledge Accessible

We develop your individual AI knowledge base – from concept to production deployment.

Request Consultation AI Knowledge Base Services