Project Management Tool for Agile Teams
Custom PM tool with Scrum boards, Kanban, sprint planning, and time tracking.
Project Management Tool for Agile Teams
Project Management Tool for Agile Teams
Why a Custom Project Management Tool?
Jira, Asana, Monday, ClickUp, Linear – standard tools are powerful but expensive. With 50 users at $15/user/month, you pay $9,000/year – and rising, as vendors regularly increase prices. Add hidden costs: premium integrations, advanced reporting features, storage limits.
Even more problematic: workflows often don't fit your processes. Every team works differently – different terminology, different phases, different rituals. Standard tools force you into their schema. Custom fields? Only in expensive plans. Deep Git integration? Often only with plugins. Export your data? Complicated to impossible.
A custom project management tool maps your agile processes exactly:Scrum boards with your workflows and terminology, integrated time tracking for project controlling and client billing, seamless connection to your CRM for client projects, Git integration with automatic status updates. Once developed, no more license costs – and you retain control over your data.
Features
Kanban & Scrum Boards
Flexible boards for tasks, user stories, epics, bugs – via drag & drop, with swimlanes and WIP limits.
Sprint Management
Sprint planning, backlog grooming, velocity tracking, sprint retrospectives for real Scrum teams.
Team Collaboration
Comments, @mentions, file attachments, activity feed, notifications – everything in one place.
Time Tracking
Log time on tasks, compare estimates vs. actuals, hour reports for projects and clients.
Agile Metrics
Burndown charts, velocity, cycle time, lead time, cumulative flow – data-driven improvement.
Automations
If-then rules: automatically change status, assign team members, send notifications.
Roadmap & Gantt
Long-term planning with milestones, dependencies, and resource views.
Integrations
Git (GitHub, GitLab), Slack, Teams, email, CI/CD – seamlessly integrated into your dev workflow.
Custom Tool vs. Jira & Co.
The decision depends on team size, integration depth, and long-term costs.
| Custom Solution | Standard SaaS |
|---|---|
| Adapted to your processes and terminology | You adapt to the tool and its logic |
| One-time cost, no ongoing license fees | $10-30/user/month, increasing with team size |
| Deep integration into your system landscape | Limited APIs, standard integrations |
| Full control over data and hosting | Data in third-party cloud, export often limited |
| Features prioritized by your needs | Feature requests in the vendor's queue |
Use Cases
Software Development
Scrum teams, sprint planning, Git integration, code reviews, release management.
Marketing & Agencies
Campaign management, content calendar, client projects, resource planning.
Product Teams
Feature prioritization, roadmap, user feedback management, OKR tracking.
IT Operations
Incident tickets, change management, maintenance plans, service level tracking.
Agile Metrics
A good PM tool makes your team performance measurable – for continuous improvement.
Velocity
Story points per sprint – planning basis for forecasts
Burndown
Progress within the sprint – are we on track?
Cycle Time
Time from start to done – implementation efficiency
Lead Time
Time from idea to done – end-to-end throughput time
Our Approach
A PM tool influences how your team works – we approach it carefully.
Workflow Analysis
Understand your agile processes, roles, artifacts, and interfaces.
Concept
Define board structure, fields, workflows, permissions, and integrations.
Development
Build PM tool, migrate existing data, implement integrations.
Rollout & Adoption
Train teams, pilot phase, incorporate feedback, company-wide launch.
Advantages of a Custom Solution
What Does a PM Tool Cost?
Costs depend on feature scope, integrations, and team size.
- Basic Kanban: €20,000 – €40,000 plus VAT – board, tasks, comments, simple reports
- With Scrum & Time: €40,000 – €80,000 plus VAT – sprints, time tracking, metrics, integrations
- Enterprise: €80,000+ plus VAT – multi-project, resource planning, portfolios, mobile app
Amortization Calculation
Jira Software Cloud costs $8.15/user/month (Standard). With 50 users, that's $4,890/year. Add plugins (e.g. Tempo for time tracking: +$10/user). Realistically: $8,000–10,000/year. A custom solution for €55,000 pays for itself in 5-6 years – after that, you save permanently.
When Does a Custom Solution Make Sense?
From approx. 30-50 users and special integration requirements, a custom solution becomes economically attractive. For smaller teams or when standard processes suffice, Jira, Linear, or Asana are often the more pragmatic choice.
Custom PM tool or Jira license?
Ongoing license costs vs. custom development: calculate the break-even over 5 years.
Frequently Asked Questions
Can existing tickets be migrated from Jira?
Yes, we develop migration scripts for Jira, Asana, Trello, Monday, and other tools. Issues, comments, attachments, and histories are transferred.
How does the Git integration work?
Via webhooks, we connect GitHub, GitLab, or Bitbucket. Commits, pull requests, and branches are automatically linked to tasks. Status updates happen automatically based on branch names or PR merges.
Can I use Scrum and Kanban simultaneously?
Yes, different teams or projects can use different methodologies – or work in a hybrid fashion. The tool adapts to you, not the other way around.
Discuss Your PM Tool
Let's talk about your agile processes – free and without obligation. We'll show you how a custom PM tool makes your team more productive.