Custom PM tool with Scrum boards, Kanban, sprint planning, and time tracking.
Project Management Tool for Agile Teams
Jira, Asana, Monday, ClickUp, Linear – standard tools are powerful but expensive. With 50 users at $15/user/month, you pay $9,000/year – and rising, as vendors regularly increase prices. Add hidden costs: premium integrations, advanced reporting features, storage limits.
Even more problematic: workflows often don't fit your processes. Every team works differently – different terminology, different phases, different rituals. Standard tools force you into their schema. Custom fields? Only in expensive plans. Deep Git integration? Often only with plugins. Export your data? Complicated to impossible.
A custom project management tool maps your agile processes exactly:Scrum boards with your workflows and terminology, integrated time tracking for project controlling and client billing, seamless connection to your CRM for client projects, Git integration with automatic status updates. Once developed, no more license costs – and you retain control over your data.
Flexible boards for tasks, user stories, epics, bugs – via drag & drop, with swimlanes and WIP limits.
Sprint planning, backlog grooming, velocity tracking, sprint retrospectives for real Scrum teams.
Comments, @mentions, file attachments, activity feed, notifications – everything in one place.
Log time on tasks, compare estimates vs. actuals, hour reports for projects and clients.
Burndown charts, velocity, cycle time, lead time, cumulative flow – data-driven improvement.
If-then rules: automatically change status, assign team members, send notifications.
Long-term planning with milestones, dependencies, and resource views.
Git (GitHub, GitLab), Slack, Teams, email, CI/CD – seamlessly integrated into your dev workflow.
The decision depends on team size, integration depth, and long-term costs.
| Custom Solution | Standard SaaS |
|---|---|
| Adapted to your processes and terminology | You adapt to the tool and its logic |
| One-time cost, no ongoing license fees | $10-30/user/month, increasing with team size |
| Deep integration into your system landscape | Limited APIs, standard integrations |
| Full control over data and hosting | Data in third-party cloud, export often limited |
| Features prioritized by your needs | Feature requests in the vendor's queue |
Scrum teams, sprint planning, Git integration, code reviews, release management.
Campaign management, content calendar, client projects, resource planning.
Feature prioritization, roadmap, user feedback management, OKR tracking.
Incident tickets, change management, maintenance plans, service level tracking.
A good PM tool makes your team performance measurable – for continuous improvement.
Story points per sprint – planning basis for forecasts
Progress within the sprint – are we on track?
Time from start to done – implementation efficiency
Time from idea to done – end-to-end throughput time
A PM tool influences how your team works – we approach it carefully.
Understand your agile processes, roles, artifacts, and interfaces.
Define board structure, fields, workflows, permissions, and integrations.
Build PM tool, migrate existing data, implement integrations.
Train teams, pilot phase, incorporate feedback, company-wide launch.
Costs depend on feature scope, integrations, and team size.
Jira Software Cloud costs $8.15/user/month (Standard). With 50 users, that's $4,890/year. Add plugins (e.g. Tempo for time tracking: +$10/user). Realistically: $8,000–10,000/year. A custom solution for €55,000 pays for itself in 5-6 years – after that, you save permanently.
From approx. 30-50 users and special integration requirements, a custom solution becomes economically attractive. For smaller teams or when standard processes suffice, Jira, Linear, or Asana are often the more pragmatic choice.
Custom PM tool or Jira license?
Ongoing license costs vs. custom development: calculate the break-even over 5 years.
Yes, we develop migration scripts for Jira, Asana, Trello, Monday, and other tools. Issues, comments, attachments, and histories are transferred.
Via webhooks, we connect GitHub, GitLab, or Bitbucket. Commits, pull requests, and branches are automatically linked to tasks. Status updates happen automatically based on branch names or PR merges.
Yes, different teams or projects can use different methodologies – or work in a hybrid fashion. The tool adapts to you, not the other way around.
Let's talk about your agile processes – free and without obligation. We'll show you how a custom PM tool makes your team more productive.
Frequently Asked Questions
From around €25,000 excl. VAT for a focused solution (e.g. Scrum/Kanban, time tracking); with Jira integration and reporting from €40,000 excl. VAT. We scope after a short workshop.
Yes. We build tools that integrate with Jira (sync boards, issues, time) or replace it with a custom solution tailored to your workflow.
Yes. We implement Scrum boards, Kanban, sprint planning, burndown charts and time tracking – with clear workflows and reporting.
Typically 2–4 months for a first release. We deliver in iterations so you can use core features early and add modules later.
Faster Clarity
Let's sort out scope, risks, and quick wins.
Ideal when you need to make decisions fast – without months of groundwork.
30 min strategy call – 100% free & non-binding
The approach described on this page is based on our experience from over 250 projects. We combine clear scoping, pragmatic technology choices, and measurable results. If your situation matches this solution, the next step is usually a short workshop or audit to prioritise measures and estimate effort. Many digitalisation projects are eligible for funding – we can advise you on suitable programmes.
Browse all solutions by use case, industry, and application type. For our service portfolio, see Services; for in-depth topic articles, see Topics. Key terms are explained in our IT Glossary. For a non-binding discussion about Project Management or a custom proposal, please contact us.
Book a no-obligation call about your project – or start with our project check for a structured first assessment.
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